Presenter Information

How and when will I find out if my proposal has been accepted?

• Breakout Session proposal submitters will be notified by email by January 17, 2025.
• Lightning talk session proposal submitters will be notified by email by February 4, 2025.  
  
• Poster session proposal submitters will be notified by email by February 17, 2025.

I am a presenter; do I have to register?

Yes. Although spots for up to three presenters per group will be automatically saved for the conference, each individual presenter needs to fill in a short online registration form (sent via email to the presentation's primary contact). Completion of the online form gives us your preferences regarding the Thursday reception, dietary selections, and any special needs. All presenters are required to pay registration in full by Monday, April 14, 2025. Failure to pay the registration fee could result in the cancellation of your presentation and conference registration. All presenters are responsible for paying their own travel and lodging expenses.

What emails have been sent to presenters since my proposal was accepted?

None yet! The first will be sent in late January 2025.      

Whom should I contact regarding proposal or presenter questions?

Samantha Hilton at sessions2025@loexconference.org.

What are the proceedings guidelines?

The proceedings guidelines will be posted in winter 2025.

What technology and equipment will be available for presenters?

Presenters are required to bring their own laptop computer. A projector, projector screen, podium mic, and speakers will be available in each breakout room. Internet for presenters will also be available in all rooms, but if you plan on having attendees use the wi-fi (e.g., Poll Everywhere), please contact us, though they should be able to readily use it.

More information about 1) technology, materials prep and room setup and 2) best practices for presenting your breakout session will be posted in the spring, closer to the conference.

Does LOEX have options if I would like to do a land acknowledgment?

Yes. A speaker from the local committee will be doing a land acknowledgement during the "Welcome" on Friday morning, but if you like to also personally do an acknowledgement before your breakout session, an option can be found here (the LOEX speaker will be doing one based on this). There are other valid options that you may use and it is ultimately up to you to say what you feel is appropriate and mindful.

Will attendees be able to evaluate my session? Will I get that feedback?

Yes and yes.

A short form will be created for each session, and handed out by each session's volunteer LOEX room coordinator at the beginning of each session; the LOEX volunteer will then collect filled out forms at the end of each session. The LOEX Director will take those forms, collate them, and mail them to the lead presenter in each group later in June.

Can I have my session materials posted somewhere on the LOEX site so attendees & others can view them later?

Yes. All presenters have to the option to send in their session materials (e.g., slides, handouts) after LOEX 2025 for posting on the conference website. You will receive an email after the conference with instructions on how to do this.