REGISTRATION and PAYMENT

Info for Presenters

How and when will I find out if my proposal has been accepted?
  • Breakout Session proposal submitters will be notified by email by January 18, 2027.
  • Lightning talk session proposal submitters will be notified by email by February 8, 2027.
  • Poster session proposal submitters will be notified by email by February 19, 2027.
I am a presenter; do I have to register?
Yes. Although spots for up to three presenters per breakout session group will be automatically saved for the conference, each individual presenter needs to fill in a short online registration form (sent via email to the presentation's primary contact). Completion of the online form gives us your preferences regarding the Thursday reception, dietary selections, and any special needs. All presenters are required to pay registration in full by Monday, April 19, 2027. Failure to pay the registration fee could result in the cancellation of your presentation and conference registration. All presenters are responsible for paying their own travel and lodging expenses.
What emails have been sent to breakout sessions presenters since my proposal was accepted?
None!
Whom should I contact regarding proposal or presenter questions?
What are the proceedings guidelines?
The proceedings guidelines will be posted by February.
What technology and equipment will be available for presenters?
Presenters are required to bring their own laptop computer. A projector, projector screen, podium mic, and speakers will be available in each breakout room. Internet for presenters will also be available in all rooms, but if you plan on having attendees use the wi-fi (e.g., Poll Everywhere), please contact us, though they should be able to readily use it. More information about:1) technology, materials prep and room setup ;2) best practices for presenting your breakout session
Will attendees be able to evaluate my session? Will I get that feedback?
Yes and yes.
A short form will be created for each session, and distributed by each session's volunteer LOEX room coordinator at the beginning & end of each session in the Zoom chat. The LOEX Director will take the results from those forms, summarize them, and email them to the lead presenter in each group later in June.
Can I have my session materials posted somewhere on the LOEX site so attendees & others can view them later?
Yes. All presenters have to the option to send in their session materials (e.g., slides, handouts) after LOEX 2027 for posting on the conference website. You will receive an email after the conference with instructions on how to do this.