Poster Session Proposals

***The deadline for proposal submissions was January 30, 2023; proposals are no longer being accepted.***
***Thanks to everyone who submitted a proposal!***         

The LOEX 2023 Conference Planning Committee invites 1) graduate students in library and information science programs and 2) library fellows and residents to submit proposals to host a poster session at the 51st Annual LOEX Conference. The conference will be held May 11-13, 2023.

Exploring existing research and conducting new work is important to any professional, particularly those new to a field. Poster sessions should visually convey research in at least one (1) of these areas: reference, library instruction and/or information literacy. They typically take the form of an exhibit and should include brief narratives, data, and graphics that quickly summarize the presenter's research. Successful poster proposals reflect elements of one (or more) of the conference tracks.

Proposal Tracks

  • Teaching: Spicing Up Our Strategies and Spaces     

Teaching can be both a highly active and reflective practice. How have you kept your teaching strategies fresh? Share your reflections on how the pandemic, new trends, critical and anti-racist pedagogies, and objectives prioritizing diversity, equity, inclusion, and accessibility have impacted your teaching practices. How have you adapted your physical and virtual learning spaces to reflect new teaching modes, technologies, priorities, and learner goals? Tell us about it!

  • Research: Infusing Our Practice With Scholarship   

As library workers and educators, many of us identify as lifelong learners. We spend time reading academic literature, attending professional development events, and discussing best practices with colleagues.  We also set out as explorers into the unknown, studying the art and science of teaching and learning. What questions have you recently asked about pedagogical approaches, library research, or student engagement? Have you engaged in the scholarship of teaching and learning in ways that have expanded your knowledge and transformed professional practice? Come share what you’ve learned with us!

  • Engagement: Recipes For Student Success         

While we work toward a broader vision for our libraries and institutions, it is essential that we consider new ways to foster a sense of belonging for our students and community. How does the outreach we provide connect with all of our students? Are there ways we can evolve our approaches so that we meet students where they are, as opposed to asking them to come to us? What strategies can we use to measure and define success in our outreach efforts? We want to hear about how you assess what is working and what we might need to move off of our plates.

  • Advocacy: Savoring The Opportunity to Influence     

Strong leadership is critical for our teaching, learning, outreach, and engagement programs–and not all leaders have management positions and responsibilities. How do you lead in your institution? What does inclusive leadership look like for you? Have you advocated successfully for a program, initiative, resource, or priority? Do you coordinate programs, amplify colleagues’ voices, boost ideas of marginalized populations in your community, and influence policies? How do you assess initiatives and use evidence and data to make decisions? Share your leadership initiatives and assessments with us!  

  • Teamwork: Finding The Perfect Flavor Combination

Collaboration within and beyond the library remains a key ingredient to the success of our programs, initiatives, and goals. Tell us about your essential relationships and what defines successful and sustained partnerships for your program. What projects or initiatives would not have come to fruition without your collaborations? How have your professional relationships contributed to your institutions’ priorities, values, and goals? In what ways have you partnered in order to support equitable outcomes and achievements for your students? How do you assess the value, success, and future of a partnership?

  • Revitalization: Nourishing Our Teaching, Our Organizations, And Ourselves

A lot has changed over the past several years, and our old strategies for teaching, leading, planning, and partnering may no longer be serving us or our communities. In order to truly transform our work and our organizations, we must create space to rest, reflect, and care for ourselves and each other.  How are you creating the space to identify and make meaningful change? How are you prioritizing health and well-being for yourself, your colleagues, and your community during these times of change and disruption?


Proposals for poster sessions will be limited to graduate students currently enrolled in library and information science programs and to library residents or fellows who have been in the field no more than five years.

Poster Presentation Format

Academic conference posters are a single canvas that have a mix of text with pictures, narratives, data tables, and graphics on a particular topic. A typical printed out poster is 36" x 48", but it can be a bit smaller or larger depending upon the amount of information The conference committee will provide each poster session with a 36" x 48" trifold presentation board. Photocopying and materials to make the poster will be the presenter's responsibility. Poster session presenters will be expected to informally discuss their presentations and answer questions on Friday, May 12th.  

Supporting materials (e.g., handouts) can also be created, but those should not be required for the attendee to understand the poster.

Submission Information

***The deadline for proposal submissions was January 30, 2023; proposals are no longer being accepted.***     

Proposals can be submitted only through the online submission form and must be received by Monday, January 30, 2023. 

If your proposal is accepted, then you will be automatically registered for the conference, and required to pay the poster session registration amount by the due date in April.

Note: Failure to pay the registration fee will result in the cancellation of your poster session and conference registration. All presenters, including poster session presenters, are responsible for paying their own travel and lodging expenses.  

Contact for poster presenters: Kathleen Conley at  

Proposal Timeline

  • January 30, 2023: Deadline to submit poster session proposal
  • February 17, 2023: Notification of acceptance of poster sessions
  • May 11-13, 2023: 51st Annual LOEX Conference

Proposal Selection Criteria

The following will be considered:

  • Relevance of the topic to instruction and information literacy across as diverse a set of populations and institutional types as possible
  • Originality of the topic
  • Clarity of evidence of presenter's knowledge and experience with topic

Presenter Benefits

The solid reputation of the LOEX Conference ensures that presenters benefit as much as their audience. Presenters can expect to:

  • Contribute to the field of library instruction and information literacy
  • Develop excellent experience to include on a resume
  • Obtain valuable feedback from a wide cross-section of librarians from across the country, including some who are on university/college hiring committees
  • Receive a registration spot for the LOEX conference (and at a significantly reduced rate, if you are a student)