FAQ

Registration

What time does registration begin?

Registration will begin on a Friday, February 10, 2023 at 1:00PM Eastern / 10:00AM Pacific. Please note the time zone.

Can I register by phone?

No. Registration is through the online form that will become available in February 2023.

What is the registration fee?

Registration rates will be posted on the Registration page.

Do I have to be a LOEX member to register?

No, but it definitely helps. LOEX members have registration priority. Of the roughly 225 registration spots that will be made available, only 10 will be reserved for non-members. Additionally, if there is a wait list, LOEX members will be placed at the top.

How can I save on registration?

Registration rates are cheaper for participants from LOEX member institutions. If you are not certain of your membership status, please just register. Membership issues can usually be resolved after registration. If you have any questions, please contact contact@loex.org. Reduced registration rates are also available for graduate students in MLIS programs.

After registering, when should I receive my first communication from LOEX?

***Not counting the auto-generated confirmation email***, LOEX will send an initial "Welcome" email to everyone who has registered by the first week of March. This email will cover a few LOEX items (e.g., pre-conference workshop registration; breakout session interest survey). If you have not received this email, please a) check your spam folder and b) "white list" the email address attendees2023@loexconference.org to help ensure you receive future emails.

When is registration payment due and what are accepted forms of payment?

Conference registration payment is due by Monday, April 10, 2023. No payment is due at the time of registration. Registration can be paid by check (via mail) or credit card (via mail, fax, phone or online payment). 

Is there a registration deadline?

There is no registration deadline, but we recommend that you register as soon as possible. Space is limited and this is a popular conference. Registration spots typically fill quickly, often within the first day.

If I am unable to attend, what is the cancellation policy?

The last day to request a refund will be Monday, April 24, 2023.

How do I know if I'm registered? Then, how do I know if I have paid?

You should receive an automatically-generated email confirming your registration; you may print off this registration confirmation email for your records. Be sure to check your spam/junk folder if you do not remember receiving the confirmation email.

You should also receive a receipt once you have paid. Again, please check your email folders carefully in case it has been sent to a junk or spam folder.

Where can I pick up my badge?

You must register for the conference in advance through the online registration form. Beginning at 12:30 p.m. (Eastern) on Thursday, May 11, 2023, you may pick up your name badge and conference materials at the conference registration and information table at the Hilton in Harrisburg, PA.

You should also receive a receipt once you have paid. Again, please check your email folders carefully in case it has been sent to a junk or spam folder.

COVID-19 Planning

Will the LOEX conference be held in-person?

LOEX is planning on hosting its 2023 annual conference in Harrisburg, PA at the Hilton hotel on May 11-13, 2023. After having successful virtual conferences in 2020 & 2021, we were able to hold a successful in-person conference in Ypsilanti, MI in 2022 and we believe we can do so again in 2023. We continue to monitor COVID-19 developments -- particularly the recommendations of federal, state, and local health officials about events and travel -- and will post updates on this webpage about the conference’s modality as needed.

What COVID-19 safety strategies will LOEX employ for the conference?

LOEX strongly recommends the wearing of well-fitting, high-quality masks (e.g., KN95, KF94) in public spaces indoors while at the conference hotel, except when eating or drinking. Conference attendees recognize that this recommendation may be changed by LOEX to be an attendance requirement if 1) health directives from local, state or federal authorities require or strongly recommend masks or 2) local academic institutions are requiring masks in classrooms and similar indoor public spaces.

For an in-person LOEX 2023, will there be any conference activities online?

We have no plans to offer synchronous conference activities online; our planning committee’s focus will be on making sure the in-person sessions are as successful for presenters & attendees as possible. We do plan to record a small number of sessions for later viewing by conference attendees (as we did in 2022), and intend to share a significant portion of those with LOEX members after the conference.

Travel & Local Information

How do I get from the airport to the Hilton Harrisburg hotel?

Conference attendees are responsible for making their own travel arrangements. Check out our Hotel & Travel page for options. Please note that any links are provided as a convenience for the participants, rather than as an endorsement of any particular transportation option. 

What's near the conference hotel? Are there sightseeing activities during the conference?

We will have "dine-arounds" on Friday night, which are optional, organized dinners at local restaurants, which will allow us to sample the local area and restaurants. Additionally, we will likely have an organized pre-conference activity to see a local attraction. Check the Program page for details.  

Beyond that, we encourage you and your guests to see the city and surrounding area and visit the many interesting sites, including the State Capitol complex and (if you have transportation) Hersheypark. Please note that the conference organizers will not make sightseeing plans for conference attendees or their guests, but the hotel concierge is available for assistance.  

Other

Do attendees have to select & confirm with LOEX what breakout sessions they plan to attend ahead of time?

No. Conference-goers are free to attend whatever breakout session they want without signing up or confirming a spot ahead of time.

When will the session schedule be posted for the online conference?

The session schedule will be sent to presenters by early/mid-April 2023.

It will be posted on the Program page by the second or third week in April (though a list of sessions will be posted by early February).

When will the conference end?

The conference ends after the last breakout session on Saturday, May 13, 2023. There is unlikely to be a final wrap up session. See the conference schedule for the complete times.

Will the the conference be recorded?

We do plan to record a small number of sessions for later viewing by conference attendees (as we did in 2022), and intend to share a portion of those with all LOEX members after the conference.

Does the LOEX Conference have a code of conduct?

Yes. It can be found here.

Who do I contact if I have any questions or concerns before the conference? During the conference?

If you have questions or concerns before the conference, please contact the appropriate person from the contact list.

While at the conference, it is best to contact the director of LOEX, Brad Sietz. LOEX is committed to ensuring an informative, productive, and fun yet professional conference for all attendees, so if there is anything that needs to be done to ensure that, do not hesitate to let us know.

Where can I found out about the underrepresented groups scholarship?

Information regarding that scholarship is available here.

Can I earn academic credit for attending?

Academic credit is not available for attending the LOEX conference.