FAQ
REGISTRATION
What time does registration begin?
Registration begins February 8, 2013 at 1:00PM EST. Please note that time zone is Eastern.
Can I register by phone?
No. Registration is through the online form that will become available on February 8.
What is the registration fee?
Registration rates are posted on the Registration page.
Do I have to be a LOEX member to register?
No, but it definitely helps. LOEX members have registration priority. Of the roughly 200 spots registration spots that will be made available, only 10 conference spots will be reserved for non-members. Additionally, if there is a wait list, LOEX members will be placed at the top.
How can I save on registration?
Registration rates are cheaper for participants from LOEX member institutions. If you are not certain of your membership status, please just register. Membership issues can usually be resolved after registration. If you have any questions, please contact loex@emich.edu. Reduced registration rates are also available for graduate students in MLIS programs.
What are accepted forms of payment for registration?
Conference registration payment is due March 25, 2013. No payment is due at the time of registration. Registration can be paid by check (via mail) or credit card (via mail, fax, or phone; we may also have online payment).
A payment form for regular presenters/attendees and a form for student presenters/attendees is available on the Registration page.
Is there a registration deadline?
There is no registration deadline, but we recommend that you register as soon as possible. Space is limited and this is a popular conference. Registration spots typically fill quickly, often within the first day (if not the first hour).
If I am unable to attend, what is the cancellation policy?
The last day to request a refund is April 5, 2013.
How do I know if I'm registered?
Please print off the registration confirmation for your records; you will also automatically be sent an email. Additionally, once you have paid you will be sent a receipt.
Where can I pick up my badge?
You must register for the conference in advance through the online registration form. Beginning at 12:30 p.m. (EST) on Thursday, May 2, 2013, you may pick up your name badge and conference materials at the conference registration and information table in the Sheraton Nashville Downtown.
Travel & Local Information
How do I get from the airport to the Sheraton Nashville Downtown?
Conference attendees are responsible for making their own travel arrangements. Check out our Hotel & Travel page for options, which will be posted by February 1. Please note that these links are provided as a convenience for the participants, rather than as an endorsement of any particular transportation option.
What's near the conference hotel? Are there sightseeing activities during the conference?
We will have "dine-arounds" on Friday night, which are optional, organized dinners at local restaurants, which will allow us to sample the local area and restaurants. Additionally, we will likely have an organized pre-conference activity to see a local attraction. Check the Program page for details.
Beyond that, we encourage you and your guests to see the city and visit its many interesting sites. Check out our Hotel & Travel page for options. Please note that the conference organizers will not make sightseeing plans for conference attendees or their guests, but the hotel concierge is available for assistance.
Presenting
I am a presenter; do I have to register?
Yes. Although spots for up to three presenters per group will be automatically saved for the conference, each individual presenter needs to fill in a short online registration form (sent to the presentation's primary contact in your acceptance email). Completion of the online form gives us your preferences regarding the Thursday reception, dietary selections, and any special needs. All presenters are required to pay registration in full by March 25, 2013. Failure to pay the registration fee could result in the cancellation of your presentation and conference registration. All presenters are responsible for paying their own travel and lodging expenses.
How and when will I find out if my proposal has been accepted?
- Breakout Session proposal submitters will be notified by email by January 11, 2013.
- Lightning Talk proposal submitters will be notified by email by February 1, 2013
- Poster session proposal submitters will be notified by email by February 6, 2013
Whom should I contact regarding proposal or presenter questions?
Judy Williams at sessions2013@loexconference.org
What are the Proceedings Guidelines?
The proceedings guidelines can be found here.
What computer equipment will be available for presenters?
Presenters are required to bring their own laptop computer. Mac or iPad users should bring their own VGA adapter so that the laptop can connect to the LCD projector. LCD projectors will be available in all breakout rooms. Internet will be available in only certain rooms, depending upon presenter needs.
You can find more information about technology, materials prep and room setup here, and about best practices for presenting your breakout session here.
Other
Do attendees have to select & confirm with LOEX what breakout sessions they plan to attend ahead of time?
No. A session survey will be sent out by March 1 to help determine interest so LOEX appropriately assigns meeting rooms by size, but this does not lock attendees. Conference-goers are free to attend whatever breakout session they want without signing up or confirming a spot ahead of time.
When will the conference end?
The conference ends after the last breakout session on Saturday, May 4, 2013. There will be no final wrap up session. See the conference schedule for the complete times.
Can guests attend meals?
Meals and events, including the Thursday evening reception, are for conference attendees. We are not able to include guests. Guests are able to dine in the Sheraton Nashville Downtown's restaurants or in any of the many nearby restaurants. Check out our Hotel & Travel page for options.
Can I earn academic credit for attending?
Academic credit is not available for attending the LOEX conference.
