Tips for Web Conferencing Tools
1) Don’t sweat technology (too much)
- The focus during the online LOEX 2021 sessions will be on 1) the presentation material (e.g., PowerPoint slides; a website from a presenter's institution) and 2) the presenter's voice. Online breakout sessions can be successfully conducted from anywhere reasonably quiet as long you have a computer, a strong internet connection, and a good microphone. Camera/video capability is not required and will not be used at all for attendees.
2) Use headphones/headset with a mic, if possible
While it’s possible to present with your computer sound, headphones or a headset with a microphone will typically produce better sound quality and filter out ambient noise.
3) Download the Zoom Client app
- If you have ever joined a Zoom meeting before, you’ve likely already done this. However, since some Zoom features are not available when entering a meeting/webinar via a web session, it’s important that presenters download the app. Visit https://zoom.us/download for more details.
4) Attend the 30-minute “Sound Check” if you or one of your co-presenters has not presented online previously
- LOEX will set-up a number of opportunities for you and your co-presenters (if any) to enter a webinar room and run basic functionality checks (e.g., check your sound, screen sharing, and polling abilities) with a LOEX host during the two weeks prior to LOEX 2021. Make sure to sign-up for a time and come with questions regarding your presentation’s needs.
5) Understand Zoom Webinar features
- Zoom Webinar shares many similarities with Zoom Meeting, but a feature comparison shows some differences. For example, attendees are in listen only mode and the only means that they have to communicate with you through Zoom is through the chat and responding to polls. This means that the LOEX host, you, and your fellow presenters are the only individuals who will be able to use features such as screen sharing and annotation. Additionally, there are no breakout rooms. If you were planning to use this functionality in your session, work with your LOEX host at the 30 minute “sound check” session to identify alternatives.
6) If sharing slides with multiple presenters, choose one person to host the screen share
a) Don’t worry— each presenter will still be able to control the slides through Zoom’s remote control feature (if you choose to do so), but it’s best if only one person is sharing a slide deck.
b) On a similar note, if you’re planning to use screen sharing during your presentation, best practice is to keep the open tabs and applications on your computer to a minimum, as this will streamline the sharing menu.
7) Do not get distracted by the chat box
- Either have your co-presenter, or (if you are presenting solo) the LOEX host be responsible for monitoring the chat box. A presenter can seem distracted/unfocused if you spend time trying to keep your eye on the chat box instead of presenting the material