Poster Session Proposals

***The deadline for poster proposal submissions was January 27, 2020; proposals are no longer being accepted.***
***Thanks to everyone who submitted a proposal!***

The LOEX 2020 Conference Planning Committee invites 1) graduate students in library and information science programs and 2) library fellows and residents to submit proposals to host a poster session at the 48th Annual LOEX Conference in Ypsilanti, MI.

Poster sessions should visually convey research in the areas of instruction and information literacy. They typically take the form of an exhibit and should include brief narratives, data, and graphics that quickly summarize the presenter's research. Computer displays, handouts, directions to websites, and other materials can also be incorporated into the exhibit. Presenters will be expected to informally discuss their presentations with conference attendees by making brief remarks, sharing information, and answering questions about their topic. Successful poster proposals reflect elements of one (or more) of the conference tracks.

Proposal Tracks

Proposals should reflect elements of one of the following six tracks:

  • Pedagogy: Instructional Nuts and Bolts 

It’s essential that we help students build a foundation for their own learning. Give us your blueprint to student success: How do you use instructional design principles, learning outcomes/objectives, or authentic engagement activities to foster student learning? How do you create a responsive classroom? What theories or techniques have been the engines in moving your classroom forward? How do you adapt your instruction to meet the needs in online and hybrid learning environments?

  • Assessment: Building in Quality Control

Grab your clipboard and tell us how you measure instructional output and impacts. How do you ensure total quality management of student learning? How have you mass produced meaningful and authentic assessment around your library instruction? This part of our work has always been important, but it is increasingly relevant and offers potential for future growth. 

  • Innovation: Forging Ahead for 21st Century Learners

Necessity is the mother of invention! How have you adapted your instructional role for changing times? What new technologies are reshaping your instructional approaches? How are you rethinking library spaces, tools, resources, and instructional formats to reimagine what information literacy can look like? 

  • Leadership: Stepping Up to the Line

Leaders are built at all points along the line -- in formal and informal ways. Half of the battle is leading from where you stand! How are you establishing your library, your instruction program, or yourself as a leader in information literacy at your institution? Share your advice on developing leadership skills, managing larger-scale instructional projects, or advancing your library’s teaching presence on campus.

  • Failures and Problem-Solving: Retooling and Reinventing

Even the best designs have flaws, and failure is often part of the process. How have you transformed failures into successes? How have you developed problem-solving skills and strategies? What strategies have you used break through bottlenecks in students’ learning?

  • Collaboration and Outreach: Assembling Production Teams 

Instructional allies are key to any information literacy instruction effort. How have you developed mutually-beneficial partnerships to respond to changing climates at your institution? What outreach have you done to connect with diverse populations, such as international students or those in underrepresented groups? Are there strategies you’ve used to maintain existing or longstanding partnerships? How do you know when a collaboration reaches the end of the line and it’s time to part ways?


Proposals for poster sessions will be limited to graduate students currently enrolled in library and information science programs and to library residents or fellows who have been in the field no more than two years.

Poster Presentation Formats

Exhibits should include pictures, narratives, data, and graphics on topics related to instruction and information literacy. Computer displays, handouts, and directions to websites are also encouraged. Power outlets may not be available in the poster session display area. If you use a laptop computer, you should plan to use your battery. The conference committee will provide each poster session with a 36" x 48" trifold presentation board. Photocopying and materials to make the poster will be the presenter's responsibility. Poster session presenters will be expected to informally discuss their presentations and answer questions on Friday, May 8th.

Submission Information

 ***The deadline for proposal submissions was January 27, 2020; proposals are no longer being accepted.***  

Proposals can be submitted only through the online submission form and must be received by Monday, January 27, 2020.  

If your proposal is accepted, then you will be automatically registered for the conference, and required to pay the poster session registration amount by Monday, April 6, 2020.

Note: Failure to pay the registration fee will result in the cancellation of your poster session and conference registration. All presenters, including poster session presenters, are responsible for paying their own travel and lodging expenses.  

 Contact for poster presenters: Elizabeth Walker-Papke at  

Proposal Timeline

  • January 27, 2020: Deadline to submit poster session proposal
  • February 12, 2020: Notification of acceptance of poster sessions
  • May 7-9, 2020: 48th Annual LOEX Conference in Ypsilanti, MI

Proposal Selection Criteria

The following will be considered:

  • Relevance and importance of the topic to instruction and information literacy across institutional types
  • Originality of the topic
  • Clarity of evidence of presenter's knowledge and experience with topic

In addition, the rubric scores Presentation proposals on how well they utilize a variety of presentation modes; Interactive Workshop proposals are scored on the degree and type of audience participation.

Presenter Benefits

The solid reputation of the LOEX Conference ensures that presenters benefit as much as their audience. Presenters can expect to:

  • Qualify for the poster session registration fee ($95 for students / half off regular fee for fellows or residents)
  • Contribute to the field of library instruction and information literacy
  • Develop excellent experience to include on a resume
  • Obtain valuable feedback from a wide cross-section of librarians from across the country, including some who are on university/college hiring committees
  • Receive automatic registration for the LOEX conference