1. Laptops Presenters are required to bring their own laptop, except in unusual circumstances.
If you are co-presenting, consider having your partner(s) bring a backup.
2. Double-check
how to toggle your laptop for projection Do you know which button(s) to press to project your laptop? Fn F8? F4? Does
your computer need to be turned on before the LCD projector or after? Be
certain of the steps for projection before you come to the conference; in some
time slots, there is only 15 minutes to set up between presentations. If
needed, staff will be available to provide tech support and connect your laptop
to the LCD projector.
3. Macintosh
users Please remember to bring your own VGA adapter in order to hook your laptop to
the hotel's equipment.
4. Handouts
Past surveys have shown that most LOEX attendees prefer a session handout (1
page onlyif possible). Note that room capacity is up to 80 for Interactive sessions, and
up to 100 for the non-ballroom breakout sessions (See your room assignment email that will be sent in mid-April for exact
capacity). The vast majority of sessions will be absolutely fine with 50-60
copies, but because attendees do not pick sessions in advance, we do not know
which sessions will need more. Extra copies may be distributed at the
Conference Information Desk.
Also, strongly consider posting your presentation & handouts either on the
Conference site (by emailing the materials to sessions2010@loexconference.org).
5. Length
of Session Each presentation session, including any Question
& Answer period, is 1 hour. Do not forget to leave time for questions,
either interspersed throughout your session or at the end.
6. Save your presentation in multiple formats In case of
technical problems with your laptop, be sure to save your presentation in a
variety of formats such as: USB
flash/memory stick or attachment to an email.
7. Have a
back-up plan! While there will be technical assistance available for equipment problems, it
is always a good idea to be prepared for the worst-case scenario.
8. Equipment
made available in each presentation room: - An LCD projector and screen - Computer speakers and flip chart(s) if requested in advance
- Microphones for presenters, if required due to room size
9. Internet
Access
This option is
only guaranteed as being available in the rooms of those who require it and requested it in
advance. For presenters, it will be wired access, as experience shows that is the more stable connection. Wireless, due to hotel costs, we will only be available in the ballroom (available to everyone, including attendees).
10. Room
Set Up
Typically, Breakout
sessions will be theater style seating for the attendees (except for those in the ballroom and DeSoto). The default set-up
for Interactive sessions is rooms with large round tables.
Also, presentation rooms will be available from 7:45-8:45am on Friday and Saturday if you would like to review the hotel's A/V equipment; please just check-in at the Registration & Info desk to have someone assist you. This is NOT required; it is
just an option for those who are interested.
11. Wall
use in Presentation Rooms Hotel rules stipulate that nothing can be attached to the permanent walls
unless using mounting putty. Masking tape may be used on air walls (temporary
partitions).
12. Access
to printer, copier, scanner
The Hyatt Regency offers access to this equipment in its business center,
.